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Documentation Control

Implementation, support and management

We provide a complete document and records management service, (Electronic Document Management Systems), otherwise known as EDMS. Including audits, that ensure clients follow relevant legislation, standards and practices. We work within the framework set out in BS 15489 ‘Information and documentation – records management’.

BS 15489 has been put in place to help cross-sector organisations comply with data protection legislation and in particular to meet the enhanced information governance obligations arising from the new General Data Protection Regulation. The standard establishes core concepts and principles for the creation, capture and management of records. It provides guidance on managing records of originating organisations, public or private, for internal and external clients.

By working to this standard, our clients, employees and partners can be confident in how their data is being handled and stored by OLG Engineering; another way in which we provide peace of mind.

Good records management provides the following benefits:

  • Transparency and Accountability
  • Policy Formation
  • Decision Making
  • Risk Management
  • Business Continuity
  • Protection of Rights and Obligations of Individuals and Organisations
  • Protection and Support in Disputes
  • Legislative Compliance
  • Cost Reductions through Efficiencies
  • Intellectual Property Protection
  • Evidence Based Research and Development
  • Protection of Corporate Personal and Collective Memory

OLG Engineering offer the following services:

1. Devise and implement a records management policy
2. Development of procedures and guidelines
3. Retention schedules
4. Planning and strategy statements
5. Audit

Achieved through creating robust processes

Reliable – capture accurate records that are the primary source of actions and information, presented in a secure usable format, and stored as long as required.
Secure – Access controls and Confidential waste management.
Compliant – Auditable processes in legal and regulatory requirements.
Comprehensive – All required records.
Systematic – Simplistic common sense registers and records through stringent policy and procedures.

 

Get in touch with our team today!